How to use Group Manager

How to use Group Manager

Group Manager is a tool that allows firms to combine accounts into user-defined custom groups, like Households, so that you can view data for multiple accounts at the same time. You can see and use custom groups in data views and in Portfolio Rebalancer within Schwab Advisor Center®.

In Group Manager, you can manually create groups, edit groups, add groups to multiple categories, or import groups from an account list. You will not be able to view Schwab-defined groups, such as master accounts and account holders, in Group Manager.

To start using Group Manager, you will need one of the following access functions:

  • Access Group Administration Tooltip security function will allow a user to create groups but not assign the group to themselves or other users
  • Access Group Administration Elevated User will allow a user to create a group and assign it to themselves
  • Read data access Tooltip for all appropriate master accounts

This process may be used to locate and view groups in Group Manager.

  1. From the Accounts page on Schwab Advisor Center, select the More drop-down, and then select Launch Group Manager.
  2. Locate the group you want to view using one of the following methods:
    • Select the group from the list in the Groups pane.*
    • Select a category, enter the group name in the Groups pane, and click Find.

* You will only see custom groups within your firm that you have permission to view. Removing permission to a master account will not remove view permission to any accounts assigned through a group.

This process may be used to keep your custom group updated as you add new client accounts.*

  1. From the Accounts page on Schwab Advisor Center, select the More drop-down, and then select Launch Group Manager.
  2. From the Group Manager pane, select View accounts not assigned to a custom group.
  3. Any accounts that have not yet been assigned to a custom group will appear.
  4. Click Print to print a list of these accounts if applicable.

* You can only view unattached accounts from this page; you will not be able to assign accounts to a data group.

This process may be used to create groups in Group Manager.

  1. From the Accounts page on Schwab Advisor Center, select the More drop-down, and then select Launch Group Manager.
  2. From the Group Manager pane, click Create group.
  3. Name the group, select the group category from the drop-down, and then click Add accounts.
  4. Use the Find or Browse tabs to locate accounts to add to the group. Select the account(s) and select Add to Group. You may add a maximum of 2,000 accounts per group.
  5. If you are using Group Manager as an elevated user, you will have the option to assign the group to yourself.
  6. When done choosing accounts, click Close and then click Save Changes to save the group.

This process may be used to edit groups in Group Manager.

  1. From the Accounts page on Schwab Advisor Center, select the More drop-down, and then select Launch Group Manager.
  2. Locate the group you want to edit.
  3. On the Edit Custom Group page:
    • Update the group name or category by entering a new group name or selecting a different category from the drop-down list.
    • Delete accounts by selecting the box next to the account(s) and click Remove selected.
    • Add accounts by clicking Add accounts. Use the Find or Browse tabs to search for accounts to add to the group. Select the account(s) and select Add to Group. You may add a maximum of 2,000 accounts per group. When done choosing accounts, click Close.
    • Export accounts by clicking Export Table Data. Select Open, Save, or Cancel. You may change the default file name when opening or saving the file.
  4. Click Save Changes to save your edits.

This process may be used to delete groups in Group Manager.

  1. From the Accounts page on Schwab Advisor Center, select the More drop-down, and then select Launch Group Manager.
  2. From the Groups pane, select the group from the list and click Delete.

This process may be used to import groups and accounts via a .csv file.

  1. From the Accounts page on Schwab Advisor Center, select the More drop-down, and then select Launch Group Manager.
  2. From the Group Manager pane, select Import groups.
  3. Click Choose File and locate the .csv file with the correct formatting.
  4. From the drop-down list, assign a category for the imported groups. Household is the default category.
  5. Select Import groups to continue importing or select Cancel to return to Group Manager.
  6. On the confirmation screen, select Yes to continue or select No to return to the main import screen. If you have selected Yes, the import file will be validated and validation errors, if any, will be returned.
  7. Fix validation errors, if applicable, by updating the .csv file and importing the file again to pass validation.
  8. Review the confirmation screen and click Print to print the screen.

Once you have created your custom group(s):

  • By default, new groups are only visible to your firm security administrator (FSA). Contact your FSA to assign security access so that others in the firm can access the group.

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How to work with Schwab Advisor Center® security groups
Introduction to Balances, Positions, and Transaction tabs
Introduction to Portfolio Rebalancer